If you’d like to take advantage of these new features as they relate to your custom courses, you can add skills to your custom training (up to 5 per course) either by selecting from a default list of skills BAI uses for its own courseware, or creating new ones. As of March, all skill data added will start to make an appearance in the new Skills Tracking Report for successfully completed courses.
While users no longer need to complete a course apart of a career path to earn a skill, career paths remain an important way to group courses together for specific career advancement goals. BAI career paths also provide several unique benefits, including:
The new Skills Tracking Report also provides a “Career Path Name” field in the report control panel, allowing you to conveniently track skills completed as part of specific career paths.
Finally, with the new skill synchronization feature, skills that are added or edited on courses will update dynamically in the career pathing dashboard.
Training completion reports like the Training Data Report (TDR), Quick Status Report (QSR), and Rule Compliance Report (RCR) have a column you can pull into the reporting results called “Assigned On Date,” which refers to the actual date users were assigned training. In most instances, this will align with the “Assign On” field you see in rules (and in the Rule Audit Report (RAR)), but not always. For example, there may be instances where a user was added to the rule after everyone else, so they’re “Assigned On Date” may be different than what’s listed in the rule.
Example: if a rule contains a course that says “Assign On” 01/01/23, but a user’s official start date in the Learning Manager wasn’t until 02/01/23, the “Assigned On Date” in training completions reports will show up as 02/01/23 (assuming the user’s profile had criteria that added them to the rule, and the rule processed and assigned the course to them that morning).
Simply put, the Rule Audit Report (RAR) displays the “Assign On” dates listed in rules, while the TDR, QSR, RCR, etc. always shows the true assignment date based on when it was officially added to their assignments.
You can expect to receive an error message saving profiles where the manager (or alternate manager) added doesn’t align with the current structure of the manager hierarchy in the Learning Manager. Take the following example:
Person 1 is the manager on Person 2’s profile > Person 2 is the manager on Person 3’s profile > Person 3 is the manager on Person 4’s profile
Given this scenario, if you were to try to add Person 4 as the manager (or alt. manager) on Person 2’s profile for example, the Learning Manager would produce an error message when you went to save the profile. Simply put, users that fall lower on the manager hierarchy at your organization cannot be listed as managers to users that fall higher in the manager hierarchy.
Tip: to see how your organization’s manager hierarchy is set up in the Learning Manager, you can run the Management Hierarchy Report.
Our standard sexual harassment course generally covers the definition of harassment, the different kinds of harassment, and the legal responsibilities of employers from a federal level. The IL harassment course covers additional requirements that are specific to Illinois law (e.g. state-specific resources, which state agency to report harassment to, etc.). The Chicago course is identical to IL, except it is locked to ensure that learners spend the required amount of time within the course. (Chicago has minimum time requirements for harassment training, while IL does not.) Chicago also requires additional bystander intervention training, and we will be releasing a separate course on that topic. This means that Chicago employees will need to take both the Chicago harassment course and the bystander intervention course. We made the bystander intervention training a separate course instead of rolling it into the Chicago course because we anticipate that other clients outside of Chicago will also find the training useful, and we wanted to make the content available to them as well.
The new “Assign On” fields have been added to your current active, draft, and closed rules; however, by default these dates were all set equivalent to the start date of the rule they’re under. “Assign On” fields are not editable once the rule has processed and the selected date has passed, so these fields may not be editable in your current rules unless your rule is in draft status, or has a future start date.
For all rules you create going forward, “Assign On” dates are now required fields you select under step 4 of the rule creation process. Once you activate the rule, you can edit these dates up until they pass, after which they become ‘read only.’
For all rules you copy going forward, the “Assign On” fields will automatically be reset to blank in the draft rule created, allowing you to choose new dates.
Rule “Start Dates” were initially designed to activate the rule and assign training all on the same day. The new “Assign On” fields essentially separate these tasks. For all new rules created or copied forward, rule “Start Dates” will simply act as the activation date of the rule itself, while the “Assign On” fields within the rule are the true course assignment dates
BAI automatically, and periodically pushes courseware updates to BAI Cloud Hosting clients every few months. This ensures the content you’re viewing remains up-to-date with the latest regulatory information. Users who are in the middle of a course at the time BAI makes these over-the-air updates will lose their progress, and be taken back to the beginning of the course next time they launch it. Most BAI courses however (with the exception of mini-courses, and certain time-locked harassment courses) allow users to skip to the part of the course they last left off at via the course menu.
BAI automatically monitors usage monthly and bills monthly for any user overages.
No, the license is a subscription to use our courses but BAI owns them. This is spelled out in more detail in your contract as well.
